Vendor Partners

Best Practices

Here you will find comprehensive information regarding best practices for existing vendors at NAI Elliott. If you are a potential vendor and would like NAI Elliott to review your company, please go here: 

Step One: Bookmark your Building Engines login page.

Bookmark this page on your web browser so you can log-in to Building Engines to view, and complete maintenance at our properties. If you have questions regarding how to use Building Engines, reach out to your Real Estate Manager or Assistant Manager contact. 

Step Two: Close work orders after completion (non-recurring).

After work is completed, log in to Building Engines to add notes, and close completed work orders. If you have questions regarding how to use Building Engines, reach out to your Real Estate Manager or Assistant Manager contact. 

Step Three: Complete and submit a W-9.

We require a W-9 form before accepting invoices for payment. Please send your completed W-9 to: VendorW9@naielliott.com

W-9 to complete

PDF

Step Four: Prep your work invoice.

All invoices must include the following information. We use AvidXchange to process invoicing. Learn more about AvidXchange HERE. Review the PDF below, or sample here.

Action item: Only one invoice per PDF page can be accepted & must be a PDF file.

  • supplier name & remittance address
  • service address 
  • alpha property code or property name
  • AvidXchange PO box address

When prepped, email invoices to: 
NAIElliott@avidbill.com (preferred) 

or mail to:
Property name and/or alpha numeric code
P.O. Box 63081
Irvine, CA 92602


💡 Pro Tip! Ask the NAI Elliott Real Estate Manager or Assistant Manager contact for the alpha numeric code for the property prior to sending to AvidXchange for payment.

Sample invoice

Step Five: Maintain Certificate of Insurance Compliance

Visit our Global Standards page for more information. COIs can be emailed to: insurance@naielliott.com

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© 2022 NAI Elliott - All Rights Reserved

© 2022 NAI Elliott - All Rights Reserved

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